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If the decedent owned the property with someone else as a joint tenant, the only thing required is that the death certificate be recorded with the Jefferson County Clerk and Recorder's Office. A supplemental affidavit may also be required if the name on the death certificate is different from the one listed in the document used to acquire the title.
If the decedent was the only owner, or owned it with someone else as a tenant in common, the deceased person's estate must go through probate court. The letters testamentary or letters of administration and a personal representative’s deed must be recorded with the clerk and recorder's office. Despite being on file with the court, the documents must be recorded for public information with the clerk and recorder's office.
We will accept a marriage certificate recorded with the Jefferson County Clerk and Recorder's Office in the real property records. We will only change the last name, not add hyphenated names. You can also record a deed from yourself, with your former name, to yourself with your current name.
We spell owners' names exactly as shown on the deed used to acquire the property. If we have made a clerical error, we will correct it after verifying it with the deed; however, if the name is misspelled on the deed, a new deed must be recorded to correct the spelling.
A new deed or other legal document that affects ownership must be recorded with the Jefferson County's Clerk and Recorder's Office for public information.
Property acreage is based on the legal description in the deed, by a certified survey that matches the deed or a by a recorded subdivision map.
If you believe we have incorrect acreage for your property, please contact us at 303-271-8673. We will look at the information again. It helps if you can provide us with a survey (an ILC, or improvement location certificate, is not a survey).
No. The assessor's office does not resolve boundary disputes. You may wish to seek assistance from mediation services or legal counsel to help you with this matter.
A statement of authority is a document stating the name of a trust and its trustee(s). If you have put title to your property into the name of a trust, you must have a statement of authority recorded so we know who is able to act on behalf of the trust (State Statute 38-30-108.5).
This is important so we know who to send the tax notices to, who can sign a deed for the trust and who can protest the value of the property. This document may also be purchased at Bradford Publishing.