Skip to Main Content
Loading
Loading
Your County
Services
Residents
Business
Experience Jeffco
I Want To...
Home
Form Center
Form Center
Search Forms:
Search Forms
Select a Category
All Categories
Airport
American Rescue Plan Act
American Rescue Plan Act Secure
Archives
Assessor
Assessor Encrypted Forms
Board of County Commissioners
Boettcher Mansion
Building Safety
Business & Workforce Center
Business Innovation and Technology
Clerk & Recorder
Clerk to the Board
Coroner
County Attorney
County Manager
COVID-19 Forms
Diversity, Equity and Inclusivity
Elections
Emergency Grants Program
Facilities Management
Fairgrounds
Feedback
Finance
General Contact
Head Start
Human Resources
Human Services
Invasive Species Management
Justice Services
Open Space
Open Space Citation Payments
Planning & Zoning
Public Affairs
Public Health
Public Trustee
Road & Bridge
Secure Jeffco
Sheriff's Office
SLASH
Test Forms Encryption
Transportation & Engineering
Treasurer's Office
By
signing in or creating an account
, some fields will auto-populate with your information and your submitted forms will be saved and accessible to you.
Fairgrounds Event Request for Proposal
Sign in to Save Progress
This form has been modified since it was saved. Please review all fields before submitting.
Jeffco Fairgrounds Event RFP
Thank you for considering Jefferson County Fairgrounds as the destination for your upcoming event. All facilities are reserved on a first-come, first-served basis. As the first step in this process, prospective Applicants must submit a completed request for proposal (RFP) below. This process must be completed by all Applicants, including recurring events.
All event request for proposals (RFP) are reviewed by our collective team to help ensure we can accommodate your event. Following our team's review of your RFP, an assigned Event Coordinator will be in touch within 3 business days with an event estimate or will contact you with further questions. Our office hours are 8:00 AM - 5:00 PM, Tuesday - Friday.
Dates requested for booking a venue are not guaranteed until required insurance documents, Applicant’s signed Reservation Agreement and proper payments are received.
Disclaimer
Information submitted on this form will be sent via unsecured email. To protect sensitive information, do not enter the following items or similar information on this form: Social Security numbers, driver’s license numbers, bank account information, routing numbers, credit card numbers, medical information, passport numbers, and passwords. Please review our privacy policy located at www.jeffco.us/privacy. By submitting this form, you acknowledge and accept the terms listed in the privacy policy.
First Name
*
Last Name
*
Your Title
*
Company / Organization
*
Please list your company, organization or group name. You will provide the name of the event later.
Organization Type
*
-- Select One --
Association
Business / Corporation
Government
Jefferson County Department / Division
Non-profit
Outdoor Show / Event
Agent / Third Party Planner
Youth Organization
Other
Email
*
Phone Number
*
Mailing Address
*
Address Line 2
City
State
Zip Code
Country
Event Information
Has your organization/company held an event at the Jefferson County Fairgrounds before?
*
Yes
No
Is your event agriculture, equine or youth related?
*
Yes
No
How is your event related to one or more of these categories?
*
Please briefly describe how your event relates to agriculture, equine or youth.
Event Type
*
-- Select One --
Banquet
Consumer Show
Concert
Convention
Corporate Event
Festival
Horse / Livestock Show
Meeting
Private Party / Social / Reception
Rodeo / Rough Stock
Seminar
Tradeshow
Sporting
Wedding / Wedding Reception
Other
Event Name
*
Please list publicized event name.
Event Purpose
*
Please briefly describe your event purpose, goals and objectives.
Estimated Number of Attendees
*
Is the event open to the public?
*
-- Select One --
Private (Invite only, members only, etc).
Public (Open to general public)
Is there a fee to attend or participate in your event?
*
-- Select One --
Yes (Attendee fee/ticket, Vendor fee, Participant fee)
No (Free event)
Please list fee(s) for your event below.
Please list fees for each type of ticket, vendor fee(s) and or participant fee(s).
Event Services
Please check all event services your event may require.
Audio / Visual
Catering
Concessions
Event Rentals (Tents, linens, fencing, generators, decorations)
Hotel / Lodging
Porta Potties / Hand Washing Stations
Security / Law Enforcement
Waste & Recycling
Choose all that apply.
Do you plan to serve or sell alcohol during your event?
*
Yes
No
Alcohol
Approved, uniformed security personnel are required anytime alcohol is present (served, sold or consumed) at an event. Additional insurance, security and/or permits will be required for any event with alcohol.
I have read, understand and agree to the alcohol requirements.
Will you or your event attendees need to rent stalls or pens for livestock or equine for your event?
*
Yes
No
Are there any camping needs that your event or event participants need in our campground?
*
Yes
No
Event Facilities
Please choose all event facilities you are interested in for your event.
*
Unsure
Barn 1
Barn 2
Campground
Event Center
Exhibit Hall 1 & 2
Exhibit Hall 3
Exhibit Hall - 1, 2 & 3 (ALL)
Exhibit Hall - North Kitchen
Exhibit Hall - South Kitchen
Green Mountain Conference Room A
Green Mountain Conference Room B
Green Mountain Conference Room C
Green Mountain Conference Room D
Green Mountain Conference Room A & B
Green Mountain Conference Room A, B, C & D (ALL)
Horse Stalls
Parking Lot(s)
Picnic Pavilion
Picnic Pavilion & Festival Grass Area
Pole Barn
Rodeo Arena
Rodeo Arena Concession & Restroom Building
Round Ring
Silver Spur Arena
Table View Arena
Event Dates and Times
Please list your event move-in dates and times, in priority order
*
Please list each priority on a separate line by hitting the enter key and be sure to include start and end times for each date.
Please list your preferred event dates and times, in priority order
*
Please list each priority on a separate line by hitting the enter key and be sure to include start and end times for each date.
What are your preferred load-out dates and times?
*
Please list each priority on a separate line by hitting the enter key and be sure to include start and end times for each date.
Please attach any files regarding your event that may be helpful for our team's review of your RFP.
Suggested files may include technical requirements, floor plans, etc.
All RFP's are reviewed by our team. Following our team's review of your RFP, an assigned Event Coordinator will be in touch within 3 business days with an event estimate or will contact you with further questions.
Please review your information to be submitted. Dates requested for booking a venue are not guaranteed until required insurance documents, Applicant’s signed Reservation Agreement and proper payments are received. If you do not have any additional information to add or changes to your event information, please click the submit button below. We look forward to working with you on your future event.
Fairgrounds Facility Reservation and Use Regulations
Fairgrounds Facility Reservation and Use Regulations (PDF)
Applicant Acknowledgement
*
The terms of the Fairgrounds Facility Reservation and Use Regulations are incorporated into every reservation agreement and/or reservation permit issued by the Jefferson County Fairgrounds. All terms highlighted within these Regulations are hyperlinks to related documents. By checking the box and providing your electronic signature below, as an applicant for (at least) one agreement, I acknowledge that I have read, understand and agree to the Fairgrounds Facility Reservation and Use Regulations for myself, my producer(s), manager(s), vendor(s) and/or participant(s).
I have read, understand and agree to the Fairgrounds Reservation and Use Regulations as stated above.
Electronic Signature
*
Leave This Blank:
Receive an email copy of this form.
Email address
This field is not part of the form submission.
Submit
* indicates a required field
Arrow Left
Arrow Right
[]
Slideshow Left Arrow
Slideshow Right Arrow