Form Center

By signing in or creating an account, some fields will auto-populate with your information and your submitted forms will be saved and accessible to you.

Fairgrounds Event Request for Proposal

  1. Jeffco Fairgrounds Event RFP

    Thank you for considering Jefferson County Fairgrounds as the destination for your upcoming event. All facilities are reserved on a first-come, first-served basis. As the first step in this process, prospective Applicants must submit a completed request for proposal (RFP) below. This process must be completed by all Applicants, including recurring events.

  2. All RFP's are reviewed by our team every Wednesday. Applicants who submit their RFP by Tuesday of each week will have their RFP reviewed on the following Wednesday. Following our team's review of your RFP, an assigned Event Coordinator will be in touch with an event estimate or will contact you with further questions. Any RFP submitted on a Wednesday will not be reviewed until the following Wednesday.

  3. Dates requested for booking a venue are not guaranteed until required insurance documents, Applicant’s signed Reservation Agreement and proper payments are received.

  4. Please list your company, organization or group name. You will provide the name of the event later.

  5. Event Information

  6. Has your organization/company held an event at the Jefferson County Fairgrounds before?*

      1. Please list publicized event name.

      2. Please briefly describe your event purpose, goals and objectives.

      3. Please list fees for each type of ticket, vendor fee(s) and or participant fee(s).

      4. Event Services

      5. Please check all event services your event may require.

        Choose all that apply. Our approved venue vendors may contact you to gather information about your upcoming event and services they can provide.

      6. Food and Beverage

        Events should use vendors from our Approved Vendor List. Any vendor used by an Applicant that is not part of the Fairgrounds Approved Vendor List must sign a Temporary Vendor Agreement, pay the applicable fee(s) ($200 per vendor, per event) and provide the appropriate insurance documents to the Fairgrounds office prior to the event. Coca-Cola is the exclusive beverage provider for the Fairgrounds. Only Coca-Cola products are allowed to be served/sold/displayed on Fairgrounds property. Event-related needs and supplies in this category must be purchased through the Fairgrounds office/account no later than 21 days prior to the scheduled event date. Our approved venue vendors may contact you to gather information about your upcoming event and services they can provide.

      7. Do you plan to serve or sell alcohol during your event?*

      8. Alcohol

        Approved, uniformed security personnel are required anytime alcohol is present (served, sold or consumed) at an event. Additional insurance, security and/or permits will be required for any event with alcohol. Our approved venue security vendors may contact you to gather information about your upcoming event and services they can provide.

      9. Will you or your event attendees need to rent stalls or pens for livestock or equine for your event?*

          1. Are there any camping needs that your event or event attendees need in our campground?*

              1. Event Facilities

              2. Please choose all event facilities you are interested in for your event.*

              3. Event Dates and Times

              4. Please list each priority on a separate line by hitting the enter key and be sure to include start and end times for each date.

              5. Please list each priority on a separate line by hitting the enter key and be sure to include start and end times for each date.

              6. Please list each priority on a separate line by hitting the enter key and be sure to include start and end times for each date.

              7. Suggested files may include technical requirements, floor plans, etc.

              8. All RFP's are reviewed by our team every Wednesday. Applicants who submit their RFP by Tuesday of each week will have their RFP reviewed on the following Wednesday. Following our team's review of your RFP, an assigned Event Coordinator will be in touch with an event estimate or will contact you with further questions. Any RFP submitted on a Wednesday will not be reviewed until the following Wednesday.

              9. Please review your information to be submitted. Dates requested for booking a venue are not guaranteed until required insurance documents, Applicant’s signed Reservation Agreement and proper payments are received. If you do not have any additional information to add or changes to your event information, please click the submit button below. We look forward to working with you on your future event.

              10. Applicant Acknowledgement*

                The terms of the Fairgrounds Facility Reservation and Use Regulations are incorporated into every reservation agreement and/or reservation permit issued by the Jefferson County Fairgrounds. All terms highlighted within these Regulations are hyperlinks to related documents. By checking the box and providing your electronic signature below, as an applicant for (at least) one agreement, I acknowledge that I have read, understand and agree to the Fairgrounds Facility Reservation and Use Regulations for myself, my producer(s), manager(s), vendor(s) and/or participant(s).

              11. Leave This Blank:

              12. This field is not part of the form submission.