Title fraud happens very infrequently, but it does happen. There have been a handful of reported cases of individuals filing fraudulent documents related to properties they do not own, which can create legal challenges for the true owner. Recording Notification Service (RNS) is a free service provided by the Jeffco Clerk & Recorder to help protect you from title fraud.
If a document is recorded in our office with your name, or a name that you have signed up to be notified about, an email will be sent to you. You can review the notification, and if you are concerned the document may be fraudulent, you should reach out to notify us.
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Frequently Asked Questions
Click the "Sign up for alerts" button to register any name or name variations you would like to receive alerts for. Use an email address that you would like to receive alerts at.
Can I register for multiple names?
Yes. You may wish to register multiple variations of a name, up to 10 items per email address. Please be aware that you will receive notifications for any items indexed from a document that are an exact match to those registered.
What are name variations?
The service will only alert for exact matches of your name, so if your name is Jane Doe, you may wish to also register Jane L. Doe and Jane Lee Doe, as well as Jane Smith and other names you may have used previously. Similarly, variations with Jr. Sr. or other suffixes may be important. For businesses, ABC Company may also want to be registered as ABC Co or ABC LLC.
Can I register for names that are not my own?
Yes. Anyone can register any names for alerts, but registering for alerts does not give you any authority over the recorded documents for that name. You could register to monitor an elderly relative's name for example, if you suspect they may fall victim to fraud. If you receive an alert, you would then need to reach out to them directly.
Anyone may register to receive alerts by registering the name they would like alerts for and an email address to receive the alerts. If a document is recorded for that name, you will be alerted via the email you registered with.
Will I only receive alerts that pertain to me or my property?
Alerts will go out to anyone who has registered that exact name. If you have a common name, the alert email may go out to multiple parties with the same name. You may receive alerts for others that share that name and they may receive your alerts.
How do I know if the recorded document is for my property or someone else's?
A link will be provided that will take you to the document that was recorded so you can determine if the property is yours. If it is not, no action is necessary.
Will I receive alerts for documents already on record with the Jeffco Records & Licenses office?
No. You will only receive alerts for documents that are recorded and indexed after the date you register for the service.
Will I receive alerts for documents or properties in other counties?
No. Alerts will only be issued for documents recorded in the Jeffco Records & Licenses office.
The Records Notification Service does not stop fraud form occurring, but immediately notifies you of activity related to your name so that you can take action. Fraud is much easier to reverse and correct if caught quickly.
What if I receive an alert for a document which should not be recorded against my name or property?
In the event fraud is suspected, please contact the Jefferson County Sheriff's office at 303-271-0211 or the Fraud hotline at 303-271-6980.
Why can’t the Clerk’s office detect if a document is fraudulent?
We only records documents. If documents presented for recording meet statutory requirements, the Clerk is legally required to record the documents. We cannot verify the legality or accuracy of the documents recorded in the office.