Elected & Appointed Officials’ Records

Donald Couch Political Decanter Collection, 1956-1988

Series 156 (34 Decanters)

Commemorative liquor decanters (mostly Jim Beam whiskey) in the shapes of elephants and donkeys representing the symbols of the American Republican and Democratic political parties. Collected by former Jefferson County Treasurer Donald E. Couch (1970 to 1989) and donated to the County by his wife after his death. 

View the Finding Aid (PDF) for complete inventory and photographs.

Elected Officials’ Bonds and Oaths of Office, 1861-1967

Unprocessed collection, but available for use; written description unavailable at this time. Contact Archivist for details.

Notary Records, 1881-1961

Series 113  (1 Box)

Notaries Public were appointed in each county by the Governor (and later by the Secretary of State) for a term of four years. Their notarial commission was recorded in the office of the County Clerk and Recorder. 

Notaries witnessed the signing of important documents and administered oaths. Official acts were recorded in the Notary's Record Book, which listed the details of each notarization performed. Entries include date, names of person granting and to whom granted, nature of instrument, fees collected, and description of property. 

Collection contains record books and/or commission certificates of 

• Edward L. Berthoud
• William W. Foudey of Buffalo Creek
• John W. Green, Jr.
• Frank B. Hurnian
• Alexander Jameson of Golden
• John W. Shepardson

Notarial record of E.L. Berthoud was transcribed, indexed, and published by the Foothills Genealogical Society, copy available in Reading Room.

Public Trustee Reference Publications, 1951

Series 154  (2 Issues)

DICTA, the monthly journal of the Denver Bar Association, the Colorado Bar Association, and the University of Denver College of Law, containing articles on foreclosure matters and used for reference by the Office of Public Trustee.

Unprocessed Elected & Appointed Officials' Records, 1861-2017

Unprocessed archival collections have not been nicely re-foldered, re-boxed, or labeled, may not be arranged in any discernible order, and do not have finding aids written for them. They are, however, available to researchers unless in rare instances access restrictions have been placed upon them or redaction of sensitive information is required.

Please contact Archivist for details regarding specific record series.

Information on this page may change frequently. Titles of actual records may differ slightly and date ranges may be approximate. Advance notice is required to view records.

Records:

• Applications, Letters of Reference, Petitions for Appointed Positions, Letters of Acceptance, Resignation Letters (Road Overseer, Health Officer, Janitor, Planning Commission, Welfare, Caretaker, Water Commissioner, Justice of the Peace), 1906-1951
• Appointment of Adolph Coors, Special Deputy Sheriff, 1876
• Appointments of Deputy Sheriffs, 1934-1943
• Appointments / Revocation of Appointments by Elected Officials, 1865-1963
• Biographical File: Norm Allen, County Clerk
• Biographical Files and Photographs of County Commissioners, various dates
• Certificates of Appointment, 1946-1952
• Certificates of Election (Enos Hotchkiss, Chester Carpenter, John Kirby, Daniel Kurtz, Homer Hawley, J.J. Trumbull, Mrs. Edgar Herron), 1861-1938
• List of Bonded County Officials, 1951
• List of Jefferson County Elected Officials for 1913-1914
• Oath of Office and Insurance Policy for County Clerk Robert Newton, 1949
• Oaths of Office for Trustees of Town of Edgewater, 1938
• Photographs:
  • Colorado State Association of County Clerks, 1933 & 2006
  • County Clerk Henry J. Juchem, circa 1907
  • District Attorneys (mostly negatives), undated
  • Sheriff’s Department, undated
• Record of Bonds for Elected Officials, Appointments, and School Bonds Issued, 1881-1902
• Recorded Documents Book 18: Official Bonds, 1877-1915
• Reprint of State of Colorado Act Establishing the Public Trustee System (HB 48, 1894), 1994
• Resignations and Revocations of Appointed and Elected Officials, 1862-1956
• Surety Bonds, 1923-1925
• Swearing-in Ceremony Invitation & Program, 2017
• Withdrawals from Bonds, 1881-1893