Administrative & Financial Records

Bounty Register A, 1879 & 1889-1914

Series 225 (One volume)

Book containing the County Treasurer's recording of bounties paid on undesirable animals, dated 1889-1914. Includes the number of scalps paid for, day and date of payment, and name of person receiving payment. Mostly coyote but includes a bear and a wolf. 

In 1889 the Seventh General Assembly of the State of Colorado passed an act to provide for the destruction of wolves, coyotes, bears and mountain lions within the state. A premium of $1 was paid for each wolf or coyote killed; and $10 for each bear or mountain lion. Any person claiming the premium would produce the scalp, including the ears, to the County Treasurer and would take an oath affirming the animal was killed within the boundaries of the state. The Treasurer would immediately burn and destroy the scalp in the presence of witnesses. 

Related records: Miscellaneous Filed/Recorded Documents, Affidavits for Mountain Lion Bounty (1930-1954). See also Series 226 Legislative Bills.

Comprehensive Annual Financial Reports, 1982-2017

Series 145  (6 Boxes)

Comprehensive Annual Financial Reports include all activities for which the Board of County Commissioners is accountable to the citizens of the County, financially or by State Statute. All applicable funds, departments, and offices are included as part of the "primary government" of the County, as are several legally separate entities having significant operational or financial relationships with the County. 

The Comprehensive Annual Financial Report contains three sections: Introductory, Financial, and Statistical. The Financial Section includes the auditor's opinion, management's discussion and analysis, the basic financial statements, and the combining statements and schedules. The Statistical Section includes fiscal, economic, and demographic information about the County. The 1987 report is missing. The report for 2012 was printed from the electronic PDF copy.

Land & Buildings Pictorial Inventory,    1925-1971

Series 158 (1 Scrapbook)

Scrapbook containing inventory of Jefferson County's land and buildings built between 1925 and 1971. Beginning pages list code classification, description, location, year built, value, and legal description of property. Following pages contain name and address of building, photograph, year built with value, and legal description of property.

Photos include: 

• Airport Buildings (1960-1970)
• Branch Libraries (1968-1971)
• Courthouse (1952)
• Dog Pound (1967)
• Fairgrounds and Engineering Complex Buildings (1952-1968)
• Hall of Justice (1966)
• Health Department (1961)
• Lookout Mountain Properties (1970)
• Reno Drive Warehouse (1925)
• Sheriff's Office, Dwelling, and Jail (1958)
• Shops, Garages, and Storage Buildings (1939-1971)
• Youth Center (1970)

Library Annual Report Files, 1954-1983

Series 238 (3 Boxes)

Annual Reports, Circulation Statistics, Librarians' Statistical Reports and Miscellaneous Financial & Other Reports. Annual reports are a resume of JCPL's activities and achievements for the previous year. Full narrative is presented to the Jefferson County Board of County Commissioners by the Library's Board of Trustees. Reports include circulation statistics, budget and expenditures. There are also annual report brochures summarizing the report for citizens. Librarians' statistical report includes circulation numbers for the entire library system by branch, bookmobile stops and books by mail. Also monthly book stock statistics. Other statistical reports include circulation per registrant, cost per circulation, books circulated by hour, and monthly circulation by branch as well as Public Services monthly reports that record circulation, cards issued, resource sharing (ILL & IBL), gifts, volunteer hours and activities, and number of items mended for each library. From retention schedule LIB-1200, Item 03.

Library Acquisition Report Files, 1954-1983

Series 237 (1 Box)

Accession Logs, Acquisition Reports and Book Stock Control Reports. Accession logs list author, title, publisher, source and either cost or gift of all books received by the library. Starts with Nov. 16, 1955 with number 7501 and continues through number 14150, which is undated. Book Stock Control Reports record purchases, gifts and withdrawals of books. Used to document the total number of books owned by the library system at a given time. From retention schedule LIB-1200, Item 02. 

Jefferson County Public Library Program and Project Files, 1963-1974

Series 235 (1 Slim Box)

Brochures, pamphlets, flyers, invitations, bookmarks, program schedules and other materials related to library program information, and planning and promoting of special events and programs. Some contain suggested books for various categories, i.e. women, holidays, easy readers, etc. There is also information on story hour times and tips for storytellers as well as general library information. From retention schedule LIB-1200, Item 23A.

Poor Farm and Pauper Records, 1893-1939

Series 196 (5 Volumes, 1 Box)

Records of aid provided to the poor by Jefferson County. Records may include name, address, nationality, where born, when person came to Colorado, age, sex, aid given (groceries, rent, coal, burial, etc.), sent to Poor Farm or hospital, how long supported, dollar amount, cause of poverty, and date of discharge or death. Pauper Record book is divided into sections: County Farm; Pauper and Mother's Compensation; Blind Benefit; and Hospital. Hospitalization Agreements are signed by the beneficiary of hospital assistance that reimbursement will be made to the County within 90 days following discharge, showing address and signature of  beneficiary. 

The Statement of Expenditures for Relief of the Poor are monthly reports by the Superintendent of the Poor to the Board of County Commissioners listing names of people at the Poor Farm and others assisted with the type of relief (such as groceries, coal, medical, etc.) and dollar amounts. The Blind Benefit Record Book lists name of beneficiary and amount of benefits paid. The Hospital Welfare Payment Ledger is a log of hospital charges and reimbursement payments made.

Select Poor Farm and Pauper Records Collection Description (PDF) for complete inventory.

See also: Foothills Genealogical Society publication "Monthly Reports of Expenditures for Relief of Poor, 1894-1896" in reference library.

Railroad Aid Bonds, 1868-1883

Series 163 (1 Box) 

Railroad Aid Bonds issued by Jefferson County to raise funds to give financial  assistance to railroads. Bonds to aid in construction of the Colorado Central Railroad were issued June 1, 1868, due in 1883, with 8% interest. Total issue $100,000. Cancelled bond certificates have $0.05 or $0.50 revenue stamps affixed. 

Bonds for construction of the Golden City and South Platte Railway & Telegraph Company were issued March 18, 1873, due in 1893, with 8% interest. Total issue $50,000.

Records of Early Library Branches, 1938-1979

Series 236 (2 Boxes)

Files include Borrower's Registers; Circulation & Financial Reports; Board Meeting Minutes; By-Laws; Community Chest Correspondence and Reports; Other Correspondence; History; and Public Programs in these  early library branches. Not all items listed are included for every branch. Early libraries documented in this collection are: Conifer, Edgewater, Fruitdale/Bonnie Bonham, Kittredge, Morrison, West Alameda and Wheat Ridge. 

Unified Accounting and Financial Reporting System, 1970-1971

Series 126  (1 Box)

Computer system specifications, criteria, and miscellaneous documentation regarding implementation of the County's first computerized accounting and financial reporting system. 

The system was designed to provide accurate and timely recording, classifying, and summarizing of accounting transactions and subsequent preparation of meaningful financial reports. Implemented by Alexander Grant & Co., Denver. 

The organizational units directly involved in the system were the Clerk and Recorder, Treasurer, Accounting and Data Processing Departments.

Unprocessed Administrative & Financial Records, 1862-2018

Unprocessed  archival collections have not been nicely re-foldered, re-boxed, or labeled, may not be arranged in any discernible order, and do not have finding aids written for them. They are, however, available to researchers unless in rare instances access restrictions have been placed upon them or redaction of sensitive information is required.

Please contact Archivist for details regarding specific records.

Information on this page may change frequently. Titles of actual records may differ slightly and date ranges may be approximate. Advance notice is required to view records.

Records:

• 2019 Budget-in-Brief, 2018
• 2018 Year in Review, 2019
• Abstracts of Title / Certificate of Title to County Land, Property, and Open Space Property, 1931-1967
• Accounting Department Job Procedure Manual, circa 1974
• Administrative Complex Preliminary Study and Final Report, 1977
• Affidavits for Lost County Warrants, 1919-1923
• Agreements, 1881-1947
• Annual Budget (Proposed), 1940
• Annual Budget (Roads and Bridges), 1918-1919
• Annual Financial Reports, 1982-1986
• Annual Report of Garbage and Trash Collection, 1955
• Application for City Dumping Ground (Golden), 1932
• Appropriations Ledger, 1950
• Architectural Advisory Committee: Files, Minutes, Justice Center Design Competition, 1978-1980
• Authorization to Draw County Orders / Warrants, 1875
• Bank Balances / Statements, 1910 and 1937
• Bank Books and Cancelled Checks, 1939-1948
• Bids and Proposals, 1903-1950
• Bills (Invoices, Statements, etc.), 1866-1937
• Bonds (Denver Water, Dance Halls, Denver & Crown Hill Rwy, License Bonds, Rock Rest, Power Companies, Lost Documents, etc.), 1866-1979
• Budget Ledgers, 1959-1972
• Budget Summary, 1956
• Cancelled Bonds, Coupons, Road Orders, School Bonds, Vouchers, Warrants, 1862-1998
• Claims, 1917-1956
• Claims against Gaffy & Keefe Construction Co.: Construction of State Road 62 (So. Golden Road), 1917
• Clerk's Fee and Cash Books, 1892-1958
• CO State Employment Service Reconciliation Statement, 1937-1938
• CO State Tax Commission: Suggested Directions for Compiling County Budgets, 1951
• Community Chest Study of Jefferson County, 1949
• Contracts and Agreements (Buildings, Bridges and Roads, Highway Projects, County Extension Work, etc., 1967-1968
• Correspondence (Assessor, Clerk and Recorder, Treasurer), 1867-1989
• Cost Allocation Plans, 1975
• County Budget-in-Brief Booklets, 1994-1996
• County Clerk's Receipt Book (Cash Received for Various Licenses, etc.), 1932-1934
• County Health Officer’s Annual Report, 1905
• County Manager's Notebook, 1996
• Criminal Justice Complex Information Packet, Report, 1977 & 1979
• Data Processing Department Performance Audit, 1980
• Deeds to County Property, circa 1884-1990
• Deposits of License Fees Received, 1942-1950
• Director's Correspondence & Subject Files (R. Rayner, Industrial Development), 1970-1971
• Directory and Information about Jefferson County (Brochure), circa 1987-1993
• Discussion of Financial Alternatives for $6,000,000 Jefferson County Jail Project, 1977
• Distribution of Road Funds, n.d.
• Easements for County Property, 1925 & 1958
• Emergency Preparedness Planning, Program, and General Information Files (Emergency Management Dept.), 1957-1996
• Employee Training Course "Creating and Sustaining an Ethical Business Environment," 2006
• Equipment Inventories in Various Offices, 1937
• Escrow Agreements, 1938-1947
• Estimate for Court House Remodeling, 1938
• Evacuation Plans (Floor Warden's Manuals), 2000 & 2004
• Financial Accounting Systems Study, 1983
• Financial Management Manual for Colorado Local Governments, ca. 1990s
• Financial Records of Public Welfare Department, 1961-1962
• Financial Reports (Monthly, Semi-Annual, Quarterly and/or Annual):
  • 4H Club Agent, 1945-1956
  • Assistant Agricultural Agent, 1952-1956
  • Assistant County Extension Agent, 1944
  • BCC Annual Report to State Auditor / Public Examiner, 1941-1946
  • Building Department, 1961
  • Clerk, 1884-1953
  • Clerk & Recorder, 1915-1966
  • Clerk and Treasurer’s Reports Published in Newspaper, 1884-1937
  • Clerk of County Court, 1942-1962
  • Clerk of District Court, 1909-1961
  • Coroner’s Account for Inquest, 1905-1954
  • County Court, 1924-1937
  • County Extension Agent, 1938-1956
  • County Extension Work, 1949-1956
  • County Extension Workers, 1960-1961
  • County Home Demonstration Agent, 1943-1956
  • County Judges, 1905-1918
  • County Nurses, 1942-1947
  • District Court, 1961-1962
  • Fish & Wildlife Service, 1951-1952
  • Jefferson County, 1873-1874
  • Jefferson Co. Public Library, 1958
  • Justice Court / Justice of the Peace, 1909-1961
  • Mental Health Center, 1982
  • Planning and Zoning, 1961-1962
  • Public Trustee, 1942-1961
  • Purchasing and Accounting, 1950
  • Road Overseer, 1910 & 1924
  • Sanitary Engineer, 1942-1944
  • Sheriff, 1905-1962
  • Social Services Department, 1977 & 1983
  • Superintendent of Schools, 1873-1875
  • Treasurer, 1863-1961
  • Tri-County Regional Planning Commission, 1945-1946
  • Veterans’ Service Officer, 1949-1979
  • Weed and Rodent Control, 1951
  • Welfare Department, 1947-1960
• Fish & Game License Report of Licenses Sold, 1927-1946
• Gasoline Tex Refund Reports, 1939-1943
• Highway Maintainer Equipment Inventory, 1921
• Inspection Reports (Boilers and Hot Water Heaters), 1938
• Insurance Policies, 1917-1960
• Jeffco 2018 Sustainability Report, 2018 (photocopy only)
• Jeffco '79 Pay-as-you-go Plan, 1979
• Jeffco Community Health Improvement Plan 2019-2021, 2019 (photocopy only)
• Jeffco Financial Statement, 1983
• Jefferson County Annual Reports, 2001- 2003
• Jailer’s Monthly and Annual Reports of Prisoners Housed, 1909-1911
• Jurors’ Affidavits at Inquests (for payment of expenses), 1949
• Lakewood Sanitation District Monthly Report of Sewer Permits Issued, 1949-1953
• Leases, 1927-1959
• Ledger Books for Clerk Hire and Operator / Chauffer, 1942-1945
• License Plates for County Vehicles, 1975
• List of Building Permits Issued / Denied (Monthly Report of Building Inspector), 1943-1979
• Lunchroom Report to BCC of Total Receipts and County’s Share, 1954-1955
• Mission, Vision, Values Brochures and Posters, 2018
• Notice of Adoption of Building Code, 1949
• Occupational Analysis Report (Job Evaluation Plan), 1958
• Organization Charts, 1977-2003
• Organization, Policy and Procedure Manual, 1977
• Pay Survey, 1956
• Personnel Board Meeting Minutes, 1977
• Personnel Job Classifications, Pay Charts, and Pay Plans, 1977-1995
• Personnel Job Descriptions, 1976-1993
• Personnel Policies, Rules, and Procedures, 1969-1989
• Personnel Recruitment and Selection Procedures, 1976
• Personnel Rules and Regulations, 1976-1979
• PM Magazine (Cover Story on Jeffco), June 2008
• Policy Development Project and Research Files (Administrative Research & Analysis Dept.), 1975-1993
• Posters: Jeffco Mission, Vision, Values, 2018
• Public Utilities Commission (Permit Applications, Decisions), 1927-1937
• Receipts (Miscellaneous), 1867-1956
• Receipts for School Bonds, 1873-1874
• Record of Contagious and Infectious Diseases, 1907-1908
• Releases (Claims, etc.), 1948-1958
• Report of Expenditures, 1950
• Report of Vehicle Titles Issued, 1946
• Request for Bids, Fairgrounds Recreational Building, 1956
• Road Overseer Invoices, 1917
• Salary Rolls, 1946-1949
• Sheriff’s Annual Report, 2009
• Sheriff’s Monthly List of Prisoners Committed and Discharged, and Reports of Prisoners Fed, 1942-1961
• Sheriff's Policy and Procedure Manuals, 1981-1985
• Social Services Open House Guest Books, 1973
• State Auditor’s Report, 1947
• Statement Showing Condition of Fund for County General and Support of the Poor, and County Road Fund, 1911
• Treasurer’s Accounting Ledger: All Funds, 1930-1935
• Treasurer’s Cash Books, 1878-1952
• Treasurer’s Certificate of Purchase for North and South Golden Sewer Taxes, 1915
• Treasurer's Check Register, 1888-1890
• Treasurer's Expenditure Record Books, 1910-1938
• Treasurer's Fee Book, 1912
• Treasurer’s Files and Correspondence, 1939-1962
• Treasurer's General Ledger, 1939-1941
• Treasurer's Index to Accounts, circa 1870s
• Treasurer's Journals, 1873-1930
• Treasurer's Ledgers, 1873-1929
• Treasurer's Receipts, 1866-1877
• Treasurer’s Receipts to Estate Administrators, 1912
• Treasurer’s Record of Receipts, 1925-1965
• Treasurer’s Record of Warrants Paid, 1879-1885
• Treasurer’s Register of Cash Disbursements, Vol. 1, 1925
• Treasurer’s Statement of Receipts and Disbursements from School District Bonds, 1897
• Tri-County Planning Commission Monthly and Annual Reports, 1945-1949
• Use Permits, 1955
• VHS Tapes "People, Serving You," 1992
• Video "Jim Moore: Jeffco's Human Resources Director," 2004
• Video "Treasurer's Annual Report," 2006
• Warrant Registers, 1868-1969 (Warrants Issued and Paid, School Warrants, General Fund, Ordinary County Revenue Fund, Old Age Pension Fund, Road and Bridge Fund, Tuberculosis Fund)
• Warrant Stubs, 1890-1953 (Fire Fund, Support of Poor, Public Welfare Fund, General Assistance, Tuberculosis Fund)
• Warrants and Vouchers, 1922-1946